Data Availability Assessments

Audits for backup, restoration, replication & failover environments

What is a data availability assessment?

A data availability assessment is an in-depth report into the accessibility of your business information in the event of disruption.

The assessment highlights risks to your information within your data environment in relation to processes and governance.

The most critical question we ask is “what are your critical information systems?”

The key focus is understanding the systems your business relies on, the significance of the information, where it is stored and the potential impacts of data loss.

Following a thorough examination of your business and technology, the insights generated will enable you to reduce risk and strengthen your availability strategy.

The assessment explores:

  • How much can your business afford to lose?
  • What do you have in place at the moment?
  • How frequently are you updating files?
  • What requirements do you have around information storage? (e.g. geographic, retention or legislative requirements)
  • Does your business require high availability or instant failover?
  • Is the ability to roll back to a point in time necessary?
  • How quickly do you need to be able to restore data or pull data from cold storage?

The assessment will identify key systems, carry out gap analysis and develop a strategy to maximise your resiliency.

Image of the cover, contents page and sample page from a cloud readiness assessment report document

Business benefits of a data availability assessment

If you are looking to maximise data resilience across your business, a data availability assessment may be right for you.

The report feeds directly into your data availability strategy and delivers the following benefits:

  • Gain a clearer understanding of your critical information systems
  • Understand the scenarios that could affect the availability of those systems
  • Know the blind spots within your environment
  • Build confidence that you can recover from any disruption to your data

What is included in an assessment:

Data availability assessment

The report will contain a complete summary of our findings, detailing your systems, requirements and current capabilities.

It will point out the criticality of information and help you understand the emergency scenarios that could seriously affect your data.

You will also get a complete understanding of how much data you can afford to lose in a crisis and how quickly each area of your business will need data back in the event of loss, corruption or other disruption.

Then, we will detail the changes required to achieve your target future state — so you can reduce risk and accelerate the time-to-recover in the event of disruption.

High level disaster recovery strategy

You will get a roadmap of the infrastructure and technology requirements, as well as key principals for effective backup and replication implementation.

The strategy will touch on how you take control of your data through copying, replication, storage, deduplication, compression and restoration.

Finally we will provide a tailored Recovery Point Objective (RPO) and Recovery Time Objective (RTO) for each of your critical systems or business areas.

The assessment process

A data availability assessment is normally spread over 3 to 4 weeks.

The process begins with a collaborative workshop to understand your environment and the systems you rely on. This is followed be a deep audit and concluded with the delivery of a complete report, presented to your team.


  • Project Kick-Off Meeting

    The process starts with a meeting to collect initial information, understand your vision and key requirements for data handling and resilience.

    We will also discuss project scheduling, controls and participants from your business. This helps to guide the assessment, so you can get as much value from it as possible.


  • Audit Current Information Systems

    We need to get a complete picture of your critical information systems, so we can effectively develop a future availability state.

    This involves holding workshops with each business unit to understand the information and systems you rely on, the data lifecycle and appetite for risk.

    The audit unpacks the mass of data that flows through your business — what it is, where it is, when it is needed and how important it is.


  • Compile Report

    We then review and analyse all of the collected data and compile a two part report. The first part details the reviewed information while the second part outlines a high level data availability strategy based on the analysis of the collected information. This report is then forwarded to you for an initial review and to provide feedback.


  • Deliver Report

    Finally, we will personally present the finalized report to your key stakeholders. This will allow a face to face discussion of the key information and takeaways from the report and how it fits your requirements.

    The format will be part presentation by Yell IT and part interactive Q&A discussion to give stakeholders the opportunity to unpick and understand the findings and their business implications.

    From here, you will be properly equipped to make the changes needed to ensure your data will always be available.

Contact us to schedule a data availability assessment

What is included in a data availability assessment?

What is included:

  • Workshops with key stakeholders to understand your business and technical requirements
  • Obtaining a detailed understanding of existing data storage, backup and disaster recovery mechanisms, tools and infrastructure
  • Gaining a high-level understanding of key applications and services
  • A review of backup and replication technologies and services against business and technical requirements
  • Understanding common data types and sizes
  • Determining common RPOs and RTOs
  • Cost analysis for each individual data type and RPO, as well as cumulative overall value
    this will factor in any licenses you already own, available license discounts and standard onboarding and service fees
  • Delivery of report to support your future backup and/or disaster recovery strategies

What is not included:

  • Detailed design and/or implementation plan for recommended backup and disaster recovery technologies or services
  • Configuration or implementation of backup and disaster recovery technologies or services within your environment for technical validation
  • Upgrade, troubleshooting or remediation of pre-existing environment issues
  • Raising or managing of change controls

How much do data availability assessments cost?

There is no set cost to a data availability assessment, as every business has different systems and requirements.

Factors the cost will depend on are:

  • Business size and number of locations
  • The number of systems to analyse
  • Subsequent number of hours required for report
  • Requirements (e.g. cross-site replication or legal obligations for data retention)

The more systems you have, and the more complex your environment is, the more an assessment will likely cost.

Contact our team for a free, no-obligation quote.

Faster, smarter, better.

Talk to us about maximising availability, reducing business risk and accelerating performance.

Our Queensland-based team are here to help.